Before reading the below we would like to invite you to our 30 min Office 365 Webinar that will explain the benefits and costs when considering Office 365.
You can register for our March Webinar by e-mailing: firstname.lastname@example.org
New technology such as Microsoft Office 365 can vastly improve how we work and grow our businesses, but how can we understand the benefits when the article we read are riddled with jargon?!
Taking a fresh approach, we’ve listed out a few of the business benefits that Office 365 can have on your businesses.
Firstly, what is Office 365?
It’s a monthly subscription that includes your office applications (Word, Excel, PowerPoint etc.) as well as a few bonus tools that are used with an internet connection including Skype for Business; where you can web conference to suppliers, customers, and prospects across the world. It also includes Exchange online – a hosted business e-mail with and OneDrive – a secure, online storage system for your files, documents, and important information stored in the Cloud.
So what exactly is the Cloud?
The ‘Cloud’ is a nickname and the universal way of describing internet-based computer services that are hosted outside of your business. Using the Cloud for your business means your files, documents and IT infrastructure is safely and securely stored at Microsoft’s data centres. For NI and ROI customer’s the data centres are based at Microsoft Dublin’s datacentre and backed up further in their Amsterdam data centre, adding that extra level of security and peace of mind.
How can it benefit my business?
1. Never lose your important information again.
If the server in your office stops working, suffers a virus, is damaged or lost due to theft, fire etc. there’s little-to-no chance of you ever getting that information back again whether its customer records, important company documents, financial reports etc. Having Office 365 and backing up your files to OneDrive means that your information is stored in Microsoft’s data centre servers and available to you anytime, day or night. The beauty here is that your information is secured and always available to you with a 99.99% up-time, financially backed guarantee by Microsoft.
2. Do business in the office, at an event, at home, on the beach!
Ever had a meeting, conference or event that you had to attend only to come back to the office and find out that there was an urgent e-mail that needed your attention? With Office 365, you can take your e-mails with you, accessing them anytime, anywhere on your smartphone, tablet, laptop or remote desktop as long as you have access to the internet. You login securely as you would on your office computer to access your e-mails and files.
3. Staff can work more efficiently
All staff are connected with Office 365, allowing them to collaborate and work in the same document in real-time, meaning no more excel duplicates of Year End reports or three versions of the same tender document! Staff can also work more efficiently when out on the road, at a conference or visiting a client. As your e-mails and documents are hosted, staff can send e-mails, reports, updates from their mobile device from virtually anywhere, at any time. Office 365 tools are renowned for their ease-of-use. The software and applications are user friendly and do not take long to pick up. And as the majority of the global workforce has been using Microsoft Office software for the last number of decades, Office 365 is familiar and intuitive for staff to use.
4. Value for money and improved cash flow
Office 365 subscriptions are paid on a monthly basis meaning your capital expense for software has now turned into an operational expense, allowing for better cash flow. You can add more users as your business grows, or scale back. As Office 365 is paid on a monthly subscription basis, you needn’t worry about extra licences going to waste. You can buy any number of licences required. There’s no minimum order number and you can cancel anytime if you need to.
5. Control who has access to your company files
Its great having all staff collaborating with Office 365 but if you have a specific document that only senior management need to read, you can manage administration settings to add or remove user access from certain files. These settings can always be changed so if someone outside the group needs access to a file, you can add them by simply e-mailing them an invite to view that particular file.
Many Office 365 plans also include the desktop version of the latest Office applications, which users can install across multiple computers and devices. The full, installed applications include: Word, Excel, PowerPoint, OneNote, Outlook, Publisher, and Access. (Publisher and Access are available on PC only.) And you can install them across multiple devices, including PCs, Macs, Android tablets, Android phones, iPad, and iPhone. When you have an active Office 365 subscription that includes the desktop version of Office, you always have the most up-to-date version of the applications.
The Office 365 plans that are online-only are a great choice for certain business needs, and they are compatible with desktop versions of Office 2013, Office 2010, Office 2007 (with slightly limited functionality), Office 2016 for Mac, Office 2011 for Mac, and Office 2008 for Mac. This does not include the Exchange Online Kiosk or Office 365 Enterprise K1 plans.
All Office 365 plans are paid for on a subscription basis, monthly or annually.